The resource management software you’ve been seeking

You’ve just found the ideal software for managing and scheduling your team. From recording skills to managing individual availability … it’s just transcendental.

Fast, efficient resource management

Record the details that matter.
Find the best resource for the job.
Achieve your goals.

Quickly find the best person for the job

Need to focus on freelance designers with Photoshop skills in New York? Or developers with HTML and CSS skills in the technical department? Use custom fields to categorize resources any way you like.

Centralised resource pool

A centralised resource pool and employee directory

Whether it’s people, equipment or meeting rooms - you can keep track of them all with our cloud-based resource management software. It’s also an excellent employee directory. Handy for onboarding employees who need an overview of the team.

Managing resources for thousands of businesses around the world
From only $4.16 per person, per month
Track availability

Track individual availability

One of the biggest reasons for project failure is over-allocated resources. If someone doesn’t work on Wednesday afternoons, Resource Guru will prevent bookings at those times. It’s a resource management tool that ensures unachievable deadlines and burnt out teams are a thing of the past.

Manage freelancers as they come and go

Archive and unarchive freelancers without losing their details each time. We’ve thought about every aspect of resource management to ensure you can schedule your projects with maximum efficiency.

Accurate and always up to date

Your team can keep their own profile and skills up to date - increasing accuracy and saving time. Resource Guru also integrates with other systems via Zapier so you spend less time managing your resource pool.

Assign approvers to protect people’s time

Some teammates are more in-demand than others. Protect their time with Approval Workflow. Assign approvers so people are available for high-priority work when you need them.

Take control with permissions

Take control with granular permissions

Only want managers to be able to make bookings? No problem. Need to control access to reports? Easy. With Resource Guru, ensuring that the right team members have access to the right things is simple. It’s resource management with peace of mind.

Alex Matthews
Alex Matthews
Resource Guru has the perfect balance of simplicity and detail. It’s easy to see where issues might arise.
Stefania Sabbatini
Stefania Sabbatini
Resource Guru is simple to use. It allows us to optimize our resources and keep an eye on every project.
Martin Verdult
Martin Verdult
With the Guru software we get better insights into our daily resource planning. Great tool & easy to use.

Why is resource management important?

Let’s face it, project failure is commonplace. A large proportion of projects are not delivered on time or within budget. There are numerous reasons for this but poor resource management is one of the biggest. A Project Management Institute (PMI) article lists poor resource planning as the second most frequent cause of project failure. So, how can good resource management help?

Firstly, good resource management software will allow you to categorize your resources and provide the ability to find exactly the right resource for the task. Once you’ve identified the resources you need, it’s critical that they are available when you need them. A good resource management tool will help you identify any bottlenecks where demand outstrips supply. You need this type of forecast so you can plan ahead and hire additional people if necessary, make adjustments to your project plan or reduce the scope of the project.

Successful resource management also involves measurement. As they say, you can’t manage what you don’t measure. You need a handle on utilization rates to ensure your team isn’t being overloaded. Unmanageable workloads can lead to increased workplace stress, lower quality work, poor morale and increased staff turnover. Which is really not a good place to be! On the flip side, you need to ensure that staff aren’t under-utilized either. This has obvious financial consequences and can lead to demotivated or even bored staff.

Overall, good resource management leads to happier, more productive teams along with increased project success. And who doesn’t need that!

5 key resource management considerations

  • Good resource management is one of the foundations of successful project management.
  • Poor resource planning is the second most frequent cause of project failure.
  • Use a good resource management tool to categorize and schedule your resources.
  • Track resource utilization to ensure you’re getting the best out of your team.
  • Balance workloads to ensure people are neither over- nor underallocated.

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